Agreement on Tele-commuting
from one's home
Tele-commuting at company X is regulated
in this agreement between the company and union club. This agreement is
a general one for all employees in the work place.
Definition
Tele-commuting from one's home refers to
work that is performed by employees over a short or long time span in their
own home, or from another place as agreed on in each specific case. Organisationally,
the tele-commuting work place shall belong to the main work place.
Voluntariness
Tele-commuting in one's home shall be a
voluntary undertaking for the employee and shall be beneficial to both
the employee and the employer.
Work Hours
The same restrictions limiting the work
hours that apply to other employees in the main work place shall also apply
to the tele-commuter. Distribution of the work hours shall follow the regulations
in the Work Hours Act. Overtime, additional time and emergency duty time
are governed by the same regulations as in the main work place.
Extent
The tele-commuter shall agree with the
superiors on work tasks and the work volume. The extent of tele-commuting
shall be such that it does not impede the employee's social contacts with
colleagues nor his/her competence and career development. For this reason,
a minimum of X days per week shall be spent in the main work place.
Accessibility
The tele-commuter shall decide on accessibility
and distribution of work hours together with each responsible superior.
Attention shall be paid both to the requirements on effective performance
and the ability of the tele-commuter to combine his work with family life,
etc.
The telephone operators of the company
and the concerned department secretary shall be kept informed.
The superior and tele-commuter shall always
agree on how he/she can be reached, e.g. by colleagues and external contacts.
The tele-commuter shall report any absence
(illness, child care, customer visits, etc.) according to current routines.
The employer shall stay responsible for relieving the employee if this
is required by his/her absence.
Car Compensation
On those days when tele-commuting from
the home or another tele-commuting work place, this shall be ranked equal
as work in the main work place. Car compensation in this case is calculated
from the tele-commuting work place.
Equipment
The employer shall stay responsible for
the equipment required by the employee and all expenses for the same. The
employer shall also be responsible for installing the equipment and when
required also to de-install the same.
The equipment may only be used by the
employee in the course of his or her work.
All changes in the configuration of the
equipment shall be made by the technician appointed by the employer.
The employer shall
insure the equipment. Any damages caused by the equipment in the home of
the tele-commuter are normally covered by the householders comprehensive
insurance. In this case, the employer shall compensate for the excess and
any loss insurance bonus.
Work Space
The work space in the home shall be designed
and equipped to be suitable for working. The employer shall cover these
expenses.
Compensation for telephone costs, electricity
consumption, cleaning of the work space and other expenses shall be paid
by the employer in accordance with a compensation model/day.
The employer shall also pay reasonable
compensation for the work space which the tele-commuter makes available
in his/her home. Compensation shall be made in line with tax-related consequences
incurred by the employee.
Safe and Protective Measures
The employer shall remain responsible for
providing the tele-commuter with a safe work environment that does not
pose the risk of any injuries. Among others, this entails the employer
being responsible for the safety of equipment and machines put at the disposal
of the employee.
The employee shall adhere to current regulations
and pay due attention to prevent unhealthy situations and injuries.
The employer shall have access to the
tele-commuting work place.
Cancellation
Upon the request of the employee or employer,
tele-commuting work may be cancelled at one month's notice. The employee
shall then return to his/her work in the main work place.
Review
The work method of tele-commuting from one' s home shall be reviewed once a year. The tele-commuter pledges to participate in this review, which among others shall cover: